Call for Abstracts – ASMBS 34th Annual Meeting at ObesityWeek℠ 2017
Submission Dates: February 3 – May 1, 2017
Submission Deadline: Sunday, May 1, 2017 @ 11:59pm, Pacific Time
Meeting Dates: October 29 – November 2, 2017
Location: Gaylord National Washington DC
New in 2017!
E-Posters: Poster Abstracts will be presented as E-Posters. Abstract submission process will remain the same. Details on E-Poster Presentations will be distributed upon abstract acceptance.
Portuguese Oral Abstract Session: ASMBS will host 1 abstract session spoken and presented in Portuguese. If you would like to submit for this session, please choose “Portuguese Oral” as your first choice selection. Please then submit your abstract in English or Portuguese in this form
FINANCIAL DISCLOSURES REQUIRED BY ALL AUTHORS (COI)
You are encouraged to begin your abstract submission process early, as financial disclosures for all authors are to be submitted by the May 1 deadline. Abstract submission site will be available for accessing your submissions through the deadline of May 1, 2017. The abstract submitter holds the final responsibility of ensuring all authors submit financial disclosures.
ASMBS ABSTRACT SUBMISSION GUIDELINES:
- Abstracts must be original work.
- No authors may be added or deleted after the abstract submission deadline.
- Word Count = 400 words. You may copy-paste from Word, and the entire abstract body will be entered as a single field.
- At the time of abstract submission, you will be required to develop and submit one self-assessment test question for Maintenance of Certification. This must include the rationale for the right answer.
- Submitted abstract titles must NOT contain trade names.
- Avoiding pejorative language: Authors should not use “obese” as an adjective or noun to describe an individual person or group of people, but instead use terms such as “people with obesity” and “populations with obesity.”
- All authors must disclose all financial relationships. Abstracts will not be considered complete and available for presentation until all financial disclosures are submitted.
- If you submit an abstract to ASMBS, you must not submit to another conference until you have received a response. Likewise, an abstract you are submitting to ASMBS must not have already been submitted to another conference.
- Abstracts are not to have been presented at any other prior major meeting or event. If an accepted abstract is presented nationally, or is published, prior to the ASMBS 34th Annual Meeting at ObesityWeek, it will be disqualified and the author will be banned from submission for the next three years.
- If the author fails to show for a presentation of an accepted abstract, that author will be banned from submission for the next two years.
- The ASMBS has developed guidelines for the standardization of reporting bariatric surgery outcomes in literature. These are intended to provide consistency within the field of metabolic and bariatric surgery and a uniform method of communicating our findings throughout the medical literature. Please follow these standards as you develop your abstract and/or manuscript: Standardized Reporting Outcomes
VIDEO ABSTRACT SUBMISSION GUIDELINES:
- Videos submissions require submission of an abstract. See abstract submission guidelines above.
- Videos must follow the ASMBS standardized video format;
- Video title
- Clinical presentation & indication of surgery
- Preoperative images/ endoscopy
- Operative procedure with emphasis on: trocar placement, dissection, and resection
- Postoperative images, course and 30 days outcome.
- Videos must not exceed 7 minutes in length.
- Videos must include verbal narration. Narration must use generic terms and no
use of commercial/proprietary names is allowed. 10 No background music
- Videos cannot contain any evidence of commercial support.
- If you submit a video to ASMBS, you must not submit to another conference until you have received a response.
- Videos are not to have been presented at any other prior major meeting or event. If an accepted video is presented nationally, or is published, prior to the ASMBS 2017 Annual Meeting at Obesity Week, it will be disqualified, and the author will be banned from submission for the next three years.
- If a video is accepted for podium presentation, the authors give ASMBS the rights to publish the video in the ASMBS BMI library. This will be done after the annual meeting. If videos are submitted to the BMI Video Library prior to the annual meeting for which they were accepted, they are automatically excluded for video presentation at that year’s annual meeting.
- If the author fails to show for a presentation of an accepted video, that author will be banned from submission for the next two years.
- If the video is accepted, the authors agree to include their video in the ASMBS video library
POLICY ON MANUSCRIPT SUBMISSION:
All abstracts accepted for the Top Papers session, and all abstracts submitted by trainees for consideration for the John Halverson Young Investigator Award, require a manuscript submission to Surgery for Obesity and Related Diseases (SOARD), the official journal of the ASMBS.
Deadline for manuscript submission: September 30, 2017.
PLEASE NOTE: If the deadline for manuscript submission is not met, all authors will be prohibited from presenting at the ASMBS Annual Meeting for TWO YEARS. During the submission process, you will be required to attest to the following:
- As a presenter of this paper, either selected for presentation in the Top Ten Papers session or submitted for consideration for the Halverson award, I acknowledge that I am required to submit full manuscript to the Journal, Surgery for Obesity and Related Diseases (SOARD), by September 30, 2017.
- If an abstract was not submitted for consideration for Halverson award or not accepted for the Top Papers Session, manuscript submission to SOARD is encouraged, but is optional.
- If applicable, information regarding where a clinical trial was registered (National Institutes of Health website or one of the equivalent web sites) will be stated in both the Cover Letter and the Materials and Methods section of the abstract manuscript.
- If a Top Paper Manuscript is not submitted per the guidelines above, the author will be banned from submission for the next THREE YEARS.
Manuscript Submission Exemption*
Presenters of either a paper in the Top Papers session or one submitted for consideration for the Halverson award, who feel their manuscripts should be exempted from submission to SOARD, are provided the opportunity to request an exemption IN ADVANCE. This exemption will require approval by the ASMBS Program Committee.
• You must list the name of the Journal to whom you plan to submit your manuscript when requesting the exemption.
• If the exemption is approved, it will be with the stipulation that your manuscript is accepted by May 1, 2018, in a broad-based, higher impact medical/non-surgical journal (e.g. NEJM, JAMA, Lancet, Diabetes or Diabetes Care) and NOT another surgical journal (e.g. Annals of Surgery)
• If an exemption is not approved, you will be required to submit your manuscript to SOARD by May 30, 2018.
• If you request a manuscript exemption, you will be asked to attest to the following:
o I am requesting the option of an exemption from submitting my manuscript to SOARD because I believe this study would be more appropriate in a higher impact, non- surgical journal or one non-surgical journal with a broader impact on the medical community than if it were published in SOARD.
IMPORTANT PUBLISHING REQUIREMENTS: MANDATORY CLINICAL TRIAL REGISTRATION
All clinical trials must be registered in the National Institutes of Health web site: www.clinicaltrials.gov or one of the equivalent web sites such as: www.anzctr.org.au; www.isrctn.org; www.trialregister.nl/trialreg/index.asp; www.umin.ac.jp/ctr/. This information must be stated in both the Cover Letter and the Materials and Methods section of the manuscript.
As of January 1, 2010, articles which enter a patient into any prospective clinical trial, randomized or not, but not including retrospective reviews, will automatically be rejected if this requirement has not been met.
John Halverson Young Investigator Award:
The recipient of this award demonstrates excellence in bariatric surgery research, presentation of their findings and fielding of questions during the presentation. The recipient is awarded a monetary gift and a plaque of recognition.
• Eligibility requirements: First author must be a Medical Student, Resident or Fellow AND must be the first author on the paper.
• Only the highest-scoring abstracts submitted by a student, resident or fellow will be included in on-site review and scoring for selection of the winner.
• Accepted abstracts for the Halverson Young Investigator Award MUST submit a completed manuscript to Surgery for Obesity and Related Diseases (SOARD) by September 30, 2016 or they will not be eligible for the award.
Other Abstract Awards:
Integrated Health Research Award
Video Abstract Award
For assistance, please email firstname.lastname@example.org.